HR / Time clock

Workday control with time clock, workplaces (geofence), hour bank, calendar, absences, and managerial payroll.

Changelog: v2026.8.3 · v2026.7.11

Overview

The HR / Time clock module lets you:

• Punch time (clock-in, break, return, clock-out) with photo and GPS
• Define allowed locations (geofence) or allow home office per person
• Configure a schedule with real times (clock-in, lunch, clock-out) and a contractual load (44h by default)
• Register holidays / non-working days and individual certificates / days off
• Track the hour bank, monthly report, and payroll preview with the 4 punches of the day
• Choose where overtime goes (bank, offset, or pay) under HR settings
• Notify managers by push when someone punches
• Separate the employee view (My HR profile) from the admin view

Important

The module is not enabled by default. A superadmin must turn on HR / Time clock under Admin → Organizations → Modules.

Punching without the calendar

You do not need to register holidays to punch. Calendar and absences only affect payroll (expected hours for the day).

How to enable the module

1. Go to Admin → Organizations
2. Edit the organization and open the Modules tab
3. Enable HR / Time clock and save
4. Reload the app — HR / Time clock appears in the menu

Punching in

1. Open HR / Time clock → Punch
2. Allow location (if the organization requires GPS)
3. If a photo is required:
   • With a webcam: the preview is mirrored (selfie-style)
   • Without a webcam: use Upload photo
4. Click Clock in (or break / return / clock out, depending on status)

Punch types

Type	Meaning
Clock in	Start of the workday
Break	Start of the break
Return	End of the break
Clock out	End of the workday

Workplaces / Geofence

1. Open HR / Time clock → Workplaces
2. Add name, coordinates, and radius (meters)
3. Under Employees, set each person’s geofence mode:

Mode	Behavior
Inherit org	Uses the organization default
Required	Must be inside an allowed location
Home office	Geofence off for that person
Custom locations	Uses only locations linked to that person

Employees and schedule (admin)

Under HR / Time clock → Employees, admins register job title, schedule, geofence, vacation, and compensation (when allowed). The schedule can also be edited on the person detail, Schedule tab.

Presence times and contractual load

These are two different concepts:

Concept	Meaning	Office example
Presence schedule	When the person should be at work	Mon–Fri, 08:00–12:00 and 13:30–18:30 (9h/day)
Contractual load	“Regular” hours in the week (44h CLT)	8h48 per workday — the extra hour in the week is overtime

In the editor:

1. Enable the days the person works
2. Set morning and afternoon (start and end), or use Office schedule
3. Optional: Copy to weekdays
4. Weekly contractual load: leave empty to inherit 44h from the organization, or set a custom value
5. Save

Payroll compares worked time to the contractual load (not to the 9h presence window). Meeting the office times yields 12 extra minutes per day = 1h per week. Disabled days do not generate absence.

Lateness is clock-in after the first registered slot, minus the organization tolerance.

Opening a person’s card:

• Punches — entries with filters; use Details for photo and evidence
• Schedule — real times and contractual load
• Hour bank — period balance, credits, debits, and movements
• Payroll — preview with totals (lateness, OT, absences, bank delta) and 4 punches per day
• Absences — medical certificates and individual days off (with attachment)
• Notifications — who receives push when that person punches

HR calendar (holidays / non-working days)

Under HR / Time clock → Calendar (admin):

1. Add the date and a title
2. Choose the type: Holiday or No work
3. Optional: mark yearly recurrence (same month/day)

Those days zero expected hours in payroll for everyone (no absence penalty). If someone punches that day, time may count as overtime.

Absences (certificate and day off)

On the employee detail → Absences tab:

1. Click Register
2. Type: Medical certificate or Individual day off
3. Enter start/end, a note (e.g. where the certificate was presented), and attach a PDF/image if needed
4. Save

For Individual day off, check Debit the day’s load from the hour bank if the day off should come out of the balance (bank enabled).

Absences also zero expected hours on covered days, for that person only.

My HR profile (employee)

Under HR / Time clock → My HR profile, the employee sees:

• Their punches (no photo, no IP)
• Hour bank
• Payroll preview with totals and hours per day (hours only, no sensitive salary amounts)

The route and screen are separate from the admin view for privacy.

Punches (admin)

Under HR / Time clock → Punches:

• Filter by employee, type, and period
• The Photo column only shows whether an attachment exists (Yes / —) — images are not loaded in the list
• Click Details to open the modal (on-demand photo, IP, GPS, device)
• GPS in the row or modal opens the map
• Chronological order (oldest → newest)

Hour bank and payroll

• Hour bank — current balance, month filter, opening/closing balance, credits, debits, and CSV; admins can post adjustments
• Payroll — managerial period preview:
  • Totals per employee (regular, OT, lateness, absences, bank delta, estimates)
  • Hours per day section (in, lunch out, lunch return, out, worked, expected, lateness, OT, absence)
  • Period CSV or daily CSV export
  • Close period saves the snapshot and posts to the hour bank according to policy

Where overtime goes

Under HR / Time clock → HR settings:

Mode	Behavior on close
Offset then bank (default)	OT offsets lateness/absence in the period; the remainder credits the bank
Hour bank only	OT credits; absences debit
Pay overtime	OT stays on payroll; the bank does not move

You can also set late tolerance, default weekly load (2640 min = 44h), timezone, bank cap, and compensation deadline.

Note

Payroll in Interflow is managerial and does not replace official payroll / eSocial.

Day status on payroll

Status	Meaning
Work	Day with expected hours
Off	No hours on that person’s schedule
Holiday / No work	Organization calendar
Medical certificate / Individual day off	Absence on the employee

Push notifications

1. Open the admin employee detail
2. Notifications tab
3. Select users who should receive the OneSignal push
4. Save

When the person punches, recipients get a notification linking to their HR profile.

Permissions and privacy

Who	What they see
Employee	Punch, My HR profile, own hour bank/payroll (no photo/IP)
Admin / Owner	Employees, schedule, punch details/photo, workplaces, calendar, payroll, hour bank, absences, notifications, HR settings

On the server, punch responses for non-admins do not include photo, IP, or user-agent.