Financial Module

Track income, expenses, cash registers, categories, and payment methods.

Access

Sidebar → Financial. The financial module must be enabled for the organization.

Overview

Area	Where	Purpose
Overview	Financial	Receivables, payables, and balances of registers you can access
To receive / To pay	Module menu	Open obligations, overdue and upcoming
Entries	Module menu	Statement of what was already paid or received, including transfers
Cashiers	Module menu	Accounts and operators, with permission per person
Categories	Module menu	Income and expense, with subcategories
Cost centers	Module menu	Area responsible for the expense
Payment methods	Module menu	Credit, fee, installments, and an integration key
Reports	Module menu	Cash flow, categories, cost centers, aging, and by register
Import a statement	On Entries	CSV or OFX, line by line, before anything is saved
Reconciliation	On Entries	Locks what was already matched to the bank

The payer or payee on an obligation is a CRM customer. There is no customer screen inside the financial menu.

INFO

Billing (contracts and Asaas) is a separate module — see Billing.

Dashboard

1. Open Financial
2. See receivables and payables through the end of the month, only on registers you can access, and the cash balance
3. Each card shows the count and, when there are any, how many are overdue
4. Click To receive or To pay to open the list. Click a register to open its statement
5. Use New receivable or New payable to create an obligation

Without a linked register, the module stays blocked. An organization admin or owner can create the first register on this screen. Everyone else asks an admin to be added as an operator.

Receivables and payables

Receivables lists open income. Payables lists open expenses. Both screens split overdue (due date in the past) from upcoming, with separate totals and the total in the middle.

1. Open Financial → To receive or To pay
2. Use New receivable or New payable (shortcut N)
3. Fill description, amount, category, and due date
4. Optional: cost center (expenses only), payment method, cash register, payer or payee, notes, payment details, and attachments
5. Save

You can view all registers or one register. Search is by description.

Quick filters: today, until today, until tomorrow, next 7 days, until month end, this month only, and next month. Filters also has category, cost center, and a due-date range. Totals follow the filter, and clicking a shortcut shows a loading state.

A late obligation appears under Overdue by date, even if the status is still pending.

Row menu: view, edit, duplicate, post payment or receipt, and delete.

Statuses

Status	Meaning
Pending	Not posted yet
Paid / Received	Already on the statement
Overdue	Past the due date and not posted
Cancelled	Closed without posting

Posted entries

Financial → Entries is the statement of one cash register: what was already paid or received. A register must be selected on this screen.

The header shows inflows, outflows, net, and the register balance. Quick filters: this month and last month. Filters: category, cost center, and payment-date range. Search is by description.

The amount shown is the posted amount. If it differs from the original obligation, the original appears as well. Who posted it, and when, is on the detail.

Shortcuts: R new posted income, D new posted expense, T transfer.

To move balance between registers, use Transfer — see Transfer between cashiers.

Other actions on this screen:

• Import a statement
• Post multiple and settle pending items
• Reconcile

Post a payment

To settle an obligation, use Post payment or Post receipt.

1. Open the obligation in To receive or To pay
2. Choose Post payment or Post receipt
3. Check the original amount and, if needed, change the paid amount or received amount
4. Adjust the date, the register (among those you operate), and the payment details
5. Save

The system stores who posted and when.

Payment details

On the form, under Payment details, you can add:

Type	Use
PIX code	Copy and paste; generates a QR code to scan in the bank app
Barcode	Generates the barcode image to scan
Digitable line	Boleto with 47 or 48 digits, or a 44-digit code
Bank details	Bank, branch, account, and beneficiary
Other	A field with a free-form name

After you save, these details can be copied, edited, or removed.

Attachments

On the same form, under Attachments, click or drag files. The limit is 50 MB per file. On a new obligation, the file uploads when you save.

Duplicate

In the row menu, Duplicate opens a new obligation with the original data. It does not duplicate a transfer, a grouped entry, or a cancelled item.

Payment-method installments

If the frequency is once and the payment method allows installments, the form asks for the number of installments, up to the maximum set on the method.

Recurrence

When you create with a frequency other than once, choose the mode:

Mode	What happens
Open-ended	Creates 12 installments. The system keeps 12 ahead
Exact quantity	Creates only the number you enter (1 to 60) and does not generate more

Frequencies: daily, weekly, monthly, quarterly, semiannual, and annual.

When you edit an item in the series that is not yet posted, choose:

• This one only — change only this obligation
• All upcoming — copy description, category, and register to items not yet posted
• Apply amount and Apply payment details — only if you also want those fields to change on upcoming items
• Include due date — only if you want to shift the following dates by the same interval

Already posted entries are not part of that change.

When you delete an item in the series, choose only this, this and later, or all pending.

Transfer between cashiers

Moves balance from one register to another immediately. It is not a payable or a receivable: it does not enter results as income or expense. It only changes register balances and appears on the statement.

1. Open Financial → Entries
2. Click Transfer (shortcut T)
3. Choose source, destination, amount, description, and date
4. Save

The statement shows both sides with a Transfer badge and the other register. Editing amount, description, or date updates the pair. Deleting one side removes both.

You must be an operator with create permission on both registers. There is no recurrence or pending state: the movement is posted as soon as you save. A transfer does not trigger the due-today notice, is not part of settling open items, and stays out of result reports.

Due-today notice

Every day at 8:00 a.m. (Brasília time), register operators with view permission (or register admins) get a push for obligations due today. One notice per person per register, with no repeat on the same day.

Tapping opens To pay or To receive already on that register and the today filter. Transfers between cashiers do not trigger a notice. App notifications must stay on.

Changelog: v2026.9.11

Cashiers

1. Open Financial → Cashiers
2. Create a register with a name, a description, and whether it is active
3. In Manage Operators, add people and set what each one can do on that register

Operator permissions:

Permission	Effect
Administrator	Full access on that register, including reports
Can view	Sees entries and receives the due-today notice
Can view reports	Opens Reports for this register
Can create	Adds obligations, posted entries, and transfers
Can edit any record / only their own	Changes what already exists
Can delete any record / only their own	Removes what already exists

You cannot remove the only operator on a register. Each person only sees registers where they are an operator.

Reconciliation date on the register blocks creating, editing, and deleting posted entries with a payment on or before that date. You can reconcile one by one without filling in that date. The steps are in Reconciliation.

Categories

In Financial → Categories:

• Split income and expense
• Use a parent category to create subcategories
• Set a color
• Optionally set a default transaction description: when you create income or an expense, picking the category fills the description, which stays editable
• Optionally set the behavior: Fixed (does not change with volume, such as rent) or Variable (follows sales or production, such as commission). Unclassified categories stay out of the behavior totals. Split a mixed cost into two categories. Changing the behavior reclassifies that category's history
• A category that still has subcategories cannot be deleted

Generate with AI asks for a description of the business, suggests income and expense categories (with a default description), and saves only after you review them.

Payment methods

In Financial → Payment methods, register:

• Name and description
• Optional key, used by integrations
• Whether it is a credit payment and whether it requires confirmation
• Whether it allows installments and the maximum number
• Fee percentage (for example, a card fee)
• Whether it is active

The method chosen on an obligation or a posted entry uses these rules.

Cost centers

Use Financial → Cost centers to track where company resources are consumed.

1. Enter a unique code, name, and optional description
2. Select the cost center when creating or editing an expense
3. Filter by cost center in To receive, To pay, or Entries
4. Deactivate centers that are no longer used; previous entries remain linked

Cost centers are optional and exclusive to expenses. Categories describe the type of expense; cost centers identify the area responsible for it.

Reports

In Financial → Reports you only see registers where you are an admin or have Can view reports:

1. Pick a period, optionally a register (or all you can access), and optionally a cost center
2. Cash flow — settled and open income and expenses over time (transfers between registers are excluded)
3. By category — settled and open, with the parent category. At the top: fixed costs, variable costs, and contribution margin (period income minus variable expenses). Posted and still-open amounts both count. Unclassified categories stay out of those three totals
4. By cost center — settled, open, and total expenses by area
5. Receivable / payable — aging on the period end date (current, 1–30, 31–60, 61–90, 90+)
6. By register — balance and movement comparison

Profiles with export permission download the current tab as CSV. A posted entry that only groups several accounts does not go into the report: the original accounts do, each with its category and cost center. See Post multiple and settle pending items.

Permissions

• Module financial enabled
• Group permissions, when they exist: view all transactions, approve, and export reports
• Per-register permissions for each operator

Guides in this module

• Import a statement
• Reconciliation
• Post multiple and settle pending items

Related

• Billing
• POS
• Reports