Financial Module

Track income, expenses, cash registers, categories, and payment methods.

Access

Sidebar → Financial. The financial module must be enabled for the organization.

Overview

Area	Purpose
Dashboard	Receivables, payables, and cash-register balances you can access
Receivables / Payables	Open obligations, overdue and upcoming
Posted entries	Statement of what was already paid or received, including transfers between cashiers
Customers	Directory used as payer or payee
Cashiers	Cash accounts and operators (under Settings)
Categories	Income/expense categories
Cost centers	Areas responsible for expenses
Payment methods	Credit, fees, installments
Reports	Cash flow, categories, cost centers, receivable/payable, and by register

INFO

Billing (contracts/Asaas) is a separate module — see Billing.

Receivables and payables

Receivables lists open income. Payables lists open expenses. Both screens split overdue (due date in the past) from upcoming, with separate totals.

1. Open Finance → Receivables or Payables
2. Use New income or New expense
3. Fill description, amount, category, and due date
4. Optional: cost center (for expenses), payment method, cash register, payer or payee, notes, payment details (PIX, barcode, or bank account), and recurrence
5. Save

Quick filters at the top: today, through today, through tomorrow, next 7 days, through month end, and this month only. Overdue and upcoming totals follow the filter.

A late obligation appears under Overdue by date, even if the status is still pending.

Statuses

Pending · Paid/Received · Overdue · Cancelled

Posted entries

In Finance → Posted entries you see the statement: what was already paid or received. Quick filters: this month and last month. The amount shown is the posted amount; if it differs from the original obligation, the original appears as well.

To move balance between cash registers, use Transfer on this screen — see Transfer between cashiers.

Post a payment

To settle an obligation, use Post payment or Post receipt — do not just mark it as paid.

1. Open the obligation in Receivables or Payables
2. Choose Post payment or Post receipt
3. Check the original amount and, if needed, change the posted amount
4. Adjust date, cash register (among those you operate), and payment details
5. Save

The system stores who posted and when. PIX, barcode, or bank details can be copied, edited, or removed after you save.

Recurrence

When you create with a frequency other than once, choose how many occurrences to generate up front (up to 12). The system keeps future due dates in the queue, whether or not you have already posted one.

When you edit an item in the series, choose:

• This one only — change only this open obligation
• All upcoming — copy description, category, and cash register to items not yet posted
• Apply amount and Apply payment details — only if you also want those fields to change on upcoming items
• Include due date — only if you want to shift the following dates by the same interval

Already posted entries are not part of that change.

Transfer between cashiers

Moves balance from one cash register to another immediately. It is not a payable or receivable: it does not enter results as income or expense. It only changes register balances and appears on the statement.

1. Open Finance → Posted entries
2. Click Transfer
3. Choose source, destination, amount, description, and date
4. Save

The statement shows both sides with a Transfer badge and the other register. Editing amount, description, or date updates the pair. Deleting one side removes both.

You must be an operator with create permission on both registers. There is no recurrence or pending state: the movement is posted as soon as you save.

Due-today notice

Every day at 8:00 a.m. (Brasília time), register operators with view permission (or register admins) get a push for obligations due today. One notice per person per register, with no repeat on the same day.

Tapping opens Payables or Receivables already on that register and the today filter. Transfers between cashiers do not trigger a notice. App notifications must stay on.

Changelog: v2026.9.11

Cashiers

Create cashiers, add operators, and set per-cashier permissions (view, create, edit, delete, admin). Users only see cashiers they belong to (unless special permissions apply).

Cost centers

Use Financial → Cost centers to track where company resources are consumed.

1. Enter a unique code, name, and optional description
2. Select the cost center when creating or editing an expense
3. Filter by cost center in Receivables, Payables, or Posted entries
4. Deactivate centers that are no longer used; previous entries remain linked

Cost centers are optional and exclusive to expenses. Categories describe the type of expense; cost centers identify the area responsible for it.

Reports

In Financial → Reports you only see cash registers where you are admin or have Can view reports:

1. Pick a period and, optionally, a cash register (or all you can access)
2. Cash flow — settled and open income/expenses over time (transfers between cashiers are excluded)
3. By category — management P&L (settled and open)
4. By cost center — settled, open, and total expenses by area
5. Receivable / payable — aging (current, 1–30, 31–60, 61–90, 90+)
6. By register — balance and movement comparison

Profiles with export permission can download the current tab as CSV.

Permissions

• Module financial enabled
• Special group permissions: all transactions, approve, export reports
• Per-cashier operator permissions (including Can view reports)

Related

• Billing
• POS
• Reports